Admitted Students

Pre-arrival, program, and post-program preparation guide

Congratulations!

We are delighted you accepted your admission offer to join the International Summer Study program at Washington University in St. Louis. You are about to embark on a five-week journey that will enrich you academically, culturally, and socially.

Our team is committed to ensuring you have a rewarding experience. The following information is provided so that you are prepared to join us in July. Should you have any questions or concerns, please contact the program coordinator, Christina Zebrowski.

Pre-Arrival

Complete Your Enrollment

Now that you have accepted your admission, it is time to complete your enrollment in the Applicant Portal. Simply login to your account to download the enrollment forms, complete each form, and attach the files in your online record. The items you will upload include the following:

Next, you will submit payment of your program fee. We accept most major credit cards within the Application Portal.

For students interested in making a payment by electronic wire transfer, use the following guide to assist you through the FlyWire system.

Electronic Wire Transfer Procedure

For students interested in making a payment by traditional wire transfer, please contact our office to obtain detailed instructions.

We will not begin processing your enrollment nor visa paperwork until the program fee has been fully resolved.


*All international students coming from countries other than Western Europe, Canada, Australia, or New Zealand must demonstrate that they have been proven free of tuberculosis within the past 12 months. You must send us a copy of your negative TB test results.

The U.S. Department of Health does not recognize the BCG vaccine as being an effective vaccine for tuberculosis (TB). Therefore, we are unable to accept the BCG as proof that you are free of tuberculosis. Unfortunately, the BCG vaccine causes you to test positive on a TB skin test. If you have had the BCG vaccine, you will need to have a chest x-ray, and then send or fax us a doctor's report in English stating that the x-ray indicates you show no signs of TB.

Obtaining Your F-1 Visa

All nonimmigrant visitors are required to have a valid visa (*except Canadians) in their passport to be allowed entry into the United States. For general information, visit the U.S. Department of State website.

  • An appointment for a visa interview at a U.S. embassy or consulate abroad is required.
  • Visas cannot be issued inside the United States.

Students will complete the following to receive an F-1 entry visa:

  1. Submit enrollment forms and program fee for Int'l Summer Study.
  2. Receive I-20 and official admission documents from Washington University in St. Louis.
  3. Submit payment of the SEVIS Fee.
  4. Complete the Visa Application form DS-160.
  5. Schedule a visa interview at a U.S. embassy or consulate.

Canadian Citizens

Canadian citizens are not required to apply for a visa to enter the United States as an F-1 student, but must still pay the SEVIS Fee and present their I-20 at the U.S. port of entry. However, if the visitor has "Landed Immigrant" status in Canada, a U.S. visa is required to enter the United States.

Visa Appointments

Read the U.S. Department of State website for more information about the visa application process and Temporary Visitors to the U.S.

Visa Wait Times

Since visa appointments are limited and visa processing times can be lengthy, make your appointment as early as possible. Consulates will generally accept appointments up to 120 days prior to the start of studies. There may be long waiting periods for appointments, especially May through August. However, consulates may give priority to F-1 student applicants, if requested.

Security Clearances

In some cases, the consulate may require a security clearance on the visa application. A visa may be approved, but cannot be issued until the security check is cleared. It is common for the security clearance to take a couple of weeks to a couple of months. If you are subject to a security clearance, please email the Summer School Office so we can advise on the implications of a delayed arrival.


Additional information regarding obtaining a visa is available through the Office of International Students & Scholars.

Travel Arrangements

Important Program Dates

Arrive: Friday, July 10, 2020 by 11:00 p.m. (Arrivals Thursday, July 9 available upon request)
Courses Begin: Monday, July 13, 2020
Courses End: Thursday, August 13, 2020
Depart: Friday, August 14, 2020 by 11:00 a.m.

Early check-in and late departure is not available. Students are responsible for their own lodging off-campus should they arrive early or depart late.

Area Hotel Listings

Please contact the Summer School Office if you will arrive after Friday, July 10.


From St. Louis Lambert International Airport (STL):

Secure your flight and travel arrangements prior to arriving on campus. Due to the number of students in the program and the variability of flight arrivals, we are unable to offer complimentary shuttle service. Students will arrange their own transportation to campus via taxi, Ride App, or shuttle. Transportation fare will be approximately $50.

A list of transportation options is available at: www.flystl.com/parking-and-transport/transportation.

Address for your drop-off location: 
Washington University - South 40 Clocktower
6618 Shepley Drive
Clayton, MO 63105 

From Greyhound or Amtrak Transportation Station:

Due to the number of students in the program and the variability of arrivals, we are unable to offer complimentary shuttle service. Students will arrange their own transportation to campus via taxi, Ride App, or shuttle. Transportation fare will be approximately $50.

Address for your drop-off location: 
Washington University - South 40 Clocktower
6618 Shepley Drive
Clayton, MO 63105

Packing Guide

Download the Suggested Packing List to assist you with your travel preparations.


Your program fee pays for your housing, tuition, meal plan, and entry fees for programmed social events. You will need to have money available for non-program expenses. We recommend bringing $100 for each week you are here, in $5, $10, and $20 denominations.  Debit cards or traveler’s checks are also good options.

If you need to buy personal items after arriving to campus, use public transportation to visit TargetSchnucks Market, or the St. Louis Galleria. The campus bookstore and Bear Necessities also sell school supplies and personal items.

Refund Policy

Should unforeseen circumstances require you to withdraw from the program prior to the start date, we will issue a refund of the program fee, excluding a $500 processing fee.

During the Program

Check-In

Check-in Procedure

Program staff will be in contact with you via the WeChat App prior to your arrival. We will also greet you upon your arrival to campus.

Students are encouraged to check-in Friday, July 10 between 5:00 a.m. - 11:00 p.m.

Early arrivals may be requested in advance of the program start. This is for students arriving Thursday, July 9 between 5:00 a.m. – 11:00 p.m.

Early check-in is not available prior to Thursday, July 9. You will be responsible for your own lodging off-campus.

Area Hotel Listings

Please contact the Summer School Office if you will arrive after Friday, July 10.

Residential Details

View the following items to prepare for your residential life on campus.

Residential Information

Virtual Tour of Traditional Residence Hall

Religious Organizations On or Near Campus

Academics

Textbooks

Program students will need to purchase textbooks for their courses. The cost of textbooks can vary greatly depending on the course and instructor. Students may spend as much as $300 on textbooks. Beginning in May, textbook requirements and costs are posted on the Campus Bookstore website. This list is updated as instructors submit requests. To search for textbooks, select Summer 2020, then enter the department code, course number, and Section 41.

A few courses will have no required textbooks, so don’t be alarmed if a textbook is not listed or it says “no information received from instructor” or “course materials for this course have not been determined.” If a student changes their course schedule after the first day of classes, they will be responsible for returning textbooks no longer needed.

Textbooks can be purchased from the campus bookstore upon arrival to campus or purchased ahead of time. Books should not be sent to school prior to student’s arrival.

The Classroom

Summer courses are structured with an accelerated format; professors alter a traditional semester-long course by condensing it into five weeks. The course pace moves rapidly. Students should expect nightly readings, homework, group projects, and exams. Attendance is critical for students to ensure success with their coursework. Expect to spend 17 - 20 hours in class and 5 - 12 hours for study time outside of class every week.

Professors will provide a syllabus on the first day of class that outlines objectives, assignments, and exam dates. Students who have questions about classroom expectations are to schedule time to speak with the professor outside of classroom time.

Grade Options

Students may choose among two grading options for the summer program:

  • Letter Grade - yields GPA (this is the default option for program students)
  • Pass/Fail - no GPA

Students who would like to change their grade option must send communication via email to Christina Zebrowski prior to Friday, August 7. Students planning to transfer course credit to their home university are advised to keep the letter grade option.

Academic Deadlines

Last Day to Drop or Add a Course: Friday, July 17
Last Day to Change Grade Option: Friday, August 7

Program Course Load

International students must carry a full-time academic load while enrolled at Washington University in St. Louis to maintain valid F-1 Visa Status. A full-time academic load is no less than six (6) units of credit. Program students are not permitted to drop below the six unit threshold.

Graduate School Sessions & Preparation Workshops

Students with an interest in graduate programs in the United States may attend private information sessions hosted by graduate admissions officers to learn about each school, eligibility requirements, and program opportunities (subject to interest and availability):

Students may also attend workshop sessions designed to assist them with graduate school admissions requirements (subject to interest and availability):

  • Crafting Graduate School Admission Essays
  • Understanding Graduate School Interviews
  • Cultural Adaptation

Off-Campus Activities

Program-sponsored events

Students are encouraged to particpate in the special programming activities. A schedule of events will be provided to all students during orientation. Although activites are optional, each events is planned to give students exposure to many of St. Louis' finest attractions.

Students will enjoy the following program-sponsored activities:

Independent Exploration

Students may explore St. Louis or other parts of the country independent of the program. Program alumni have planned weekend excursions to Chicago, New York City, Washington D. C, Nashville, Seattle, and other national landmarks.

Check-outs and Check-ins

Any student leaving campus is expected to sign out upon departure and sign in upon arrival with the Program Staff member on-duty. Curfews are not enforced for program students.

After the Program

Departure

Students must vacate the residence hall by 11 a.m. on the last day of the program, Friday, August 14, 2020. This is to allow time for maintenance and housekeeping crews to refresh rooms for incoming Washington University students.

Official Grades

Professors are allowed two full weeks to report summer grades to the University's Registrar. Earned grades are recorded in the student's permanent record with the University.

Students may choose among two grading options for the summer program:

  • Letter Grade - yields GPA
  • Pass/Fail - no GPA

Students planning to transfer course credit to their home university are advised to select the letter grade option. 

Transcript Request

Students will login to WebSTAC to view their final grades and place orders for official transcripts.

Transcript Request Information

Program Evaluation Survey